Project management in Rozhin Sanat is usually based on Strong Matrix Project Management System. According to matrix project management, the project is executed within different departments.
Project Team
The project team, consisting of a project manager, project engineer(s,) and project coordinators (quality, procurement, and control), is assigned to conduct a project on a full time basis.
The coordinators are specified by the relevant department managers.
A project group is established after a project is awarded and will be comprised of qualified personnel to handle the principal functions of engineering, quality assurance, procurement, inspection, construction, and controlling the schedules, cost, and materials.
Therefore, the project group consists of the project team and lead engineers from technical departments. Arrangement of the project group is generally based on the project’s requirements.
The Planning Process Group consists of those processes performed to establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives. The planning processes develop the project management plan and the project documents which will be used to carry out the project.
The project management plan and project documents are developed as the outputs of the Planning Process Group explore all aspects of the scope, time, costs, quality, communication, risk, and procurements.
A typical project planning consists of the following elements:
- Defining the objectives of the project
- Defining the constraints; physical
financial, manpower, and time
- Gathering information
- Generating alternate methods of solution
- Evaluating alternative solutions
- Selecting the best solution
- Putting forward the solution
- Evaluating the objectives
- Generalizing and extending the results
- Iterating
- Reporting the results
To play its role and present the related services, Rozhin Sanat Company’s planning and project control department has strived to exploit the experts’ proficiency and prevalent and special software programs.
Department’s Objectives and duties:
- Macro-program, coordination method, project schedule, and network preparation
- Database preparation, estimation, and allocation of project resources
- Preparation of measurement patterns to develop project activities
- Preparation of WBS
- Calculation of the weight factor and weight value
- Indication of the regular reports structure
- Collecting information about the project development from project staff
- Preparation of reports from program deviations, analyzing the disadvantages, and designing make-up schedules
- Project invoice preparation and tracking
- Supervising the progress of projects and analyzing deviation reports
- Preparation of earned value report
- Recording and tracking projects costs
- Analyzing the cash flow
- Estimating the completion cost of projects
- Preparation of and tracking the variation order packages, claims, and modification projects
- Support for project managers by improving their abilities and knowledge
Software programs used in the department
- MSP 2024
- P6 v.24
- Pert master
- Comfar III
- Microsoft Office 2024
Engineering at our department is dedicated to maximizing overall performance and ensuring cost-effective construction. Depending on the nature of each project, our engineering studies include all or part of the following steps:
Feasibility Study
- Technical feasibility
- Economic feasibility
- Legal feasibility
- Operational feasibility
- Schedule feasibility
Design (Concept, Basic and Detail)
- Conceptual process studies
- Preliminary piping and instrumental diagrams
- Defining and sizing the main equipment resulting in process specifications
- Definition of control and safety devices
- Preliminary plot plans
- Operating instructions
- Design constructability
- Proper construction and process documentation
- Work package requisitions for punctual construction
- Cost and schedule control
- Start-up procedures
Procurement Engineering
- Establish, maintain, and implement well-planned strategy/organization/schedules/procedures to the company’s requirements within the required time frame
- Technical evaluation of vendors’ proposals
- Coordinating the site and planning engineers for required materials
- Preparation of new variation orders
- Construction Engineering
- Preparation of qualified construction contractors
- Preparation of planning and scheduling the construction activities
- Coordinating the engineering, projects and procurement directors
- Improving any inconformity
- Site supervision
- Pre-commissioning
- Commissioning
- Start-up
Disciplines
Our company engineering department consists of the following disciplines:
- Mechanical (fixed and rotary equipment)
- Piping and pipeline
- Process and safety
- Civil and structure
- Electrical
- Instrument and control
- DCS (Document Control System)
Software programs
The following engineering software programs are used in designing the procedures of engineering tasks:
- 2D modeling software programs such as AutoCAD, AutoCAD Mechanical
- 3D Modeling Software programs such as Solid Work, Catia, Inventor
- Especial Software programs for designing oil storage tanks such as TANK-ETANK
- PDMS (plant & pipeline designing software)
- Finite element software programs for stress analysis(ANSYS, ABAQUS)
- Pipe net, Pipe flow, and Automation Stereo(for hydraulic calculations)
- SAP, ETAP for structure analysis
- Other software programs related to equipment design
Standards
- API standards for designing oil storage tanks (API 650, API, API653, API 2000, …)
- NFPA Standards for designing firefighting systems of oil storage tanks (NFPA 11, NFPA 13, NFPA 15, …)
- ASTM Standards for material selection (ASTM, A283, A516, A537, A573, A106, …)
- DIN, BS, IPS and other related standards
Project procurement includes the processes necessary to purchase and or acquire products, services, or the results needed from the outer sections of the project team.
Procurement process, in our company, is divided into the following categories.
procurement Plan
Plan procurement is the process of documenting projects, purchasing decisions, specifying approaches, and identifying potential sellers.
The plan procurement process includes consideration of the risks involved in either making or buying decisions. Based on the conditions of a project and by considering available information at the beginning of procurement, the following types of contract are taken to deal with sub-contractors:
- Fixed price contracts
- Cost reimbursable contracts
- Time and material contracts
Based on the information received from the engineering department, the following documents are prepared as the output of plan procurement:
Request for proposal, Invitation for bid or Request for quotation
Conduct procurement:
Conduct procurement is the process of obtaining sellers’ responses, selecting a seller and awarding a contract. In this process, we use the source selection criteria, qualified sellers’ list, sellers’ proposals, and so on.
Administer procurement:
Administer procurement is the process of managing the procurement relations, monitoring contract performance, and amending it if needed.
Close procurement:
Close procurement is the process of completing the project procurement.
QA/QC of Rozhin Sanat Co. is divided into two major categories:
- QA
- QC
Quality Assurance and Quality Control are two independent functions. First, Quality Assurance should be defined as a system of general programmatic activities implemented to ensure that Quality Control is being performed adequately. Whereas, Quality Control is defined as a series of specific activities performed to provide a reproducible quality product. Consequently, quality assurance serves as the quality control for the quality control function.
QA Plans primarily consist of two functions: (1) the QA function which is the assessment of the data quality (accuracy and precision) and, (2) the QC functions which are the activities that maintain or improve the data quality. These two combined functions form a control loop. For instance, when accuracy or precision (a QA function) is unacceptable, QC functions must increase until the data quality is acceptable.
QA Category
Quality Assurance unit of this company could apply and achieve:
- ISO 9001:2008
- ISO TS 29001:2007
- ISO 14001:2004
- BS OHSAS 18001:2007
QA’s policy, goal, and objective
It is the policy of Rozin Sanat Co. to efficiently operate and maintain its facilities and CEMS consistent with good operating practices and all prevalent local, state, and federal environmental regulations. Rozin Sanat Co. is committed to collecting all necessary data to demonstrate that its operations are in compliance with its operating permit. Rozhin Sanat Co. is also committed to ensuring that all environmental control systems are operating within acceptable limits.
QC Category
Quality Control unit of Rozhin Sanat Company, owing to its qualified experts and due to precise controlling tools’ gauges, controls all steps of the structural process.
Quality Control Activities
Quality control activities are designed and performed to ensure that monitor operations and maintenance are adequate and appropriate. Application of these activities ranges from system installation to data handling and reporting procedures. Quality control activities rely upon a qualified and well-trained staff.
Preparation of Meetings
Preparatory meetings should be performed prior to the beginning of any major definable feature of a project. A meeting should be held for each crew performing such feature or when members of the crew change. Preparatory Meeting should be conducted by the Quality Control Manager after a complete review of all applicable blueprints, specifications, shop drawing, and related submittals is made. The corps should be notified at last 48 hours in advance of the Preparatory Meeting.
Initial Inspection
Initial Inspections should be performed at the beginning of any definable feature of work and must be repeated at any time. New workmen or new crew are assigned to the work. The following should be accomplished during such meetings:
- Reviewing all applicable blueprints, specifications
- Establishing a level of workmanship and verify that is meets the requirements
- Providing a documentation of the previous inspection
Follow-Up Inspections
Follow -Up inspection should be performed daily to ensure that the control is established during preparatory meeting, and initial inspection continues to provide a product that conforms to the contractual requirements.
- Construction activities should be inspected by Quality Control in accordance to quality control procedures. Forms for various activities
- should be filled in and attached to the contractor’s quality control report.
- Installation and testing activities, which do not comply with the requirements, should be documented in a Non-Conformance Report (NCR)
- Modifications, repairs and/or replacement of materials.
The quantity of inspection in the past few years is shown in below chart. As it can be seen in this graph, the percentage of failed inspections is negligible.
Human Resource development at the Training Center focuses on enhancing technical and engineering experts to execute projects more effectively by increasing knowledge, improving skills, and transferring lessons learned to refine the company’s processes.
Rozhin Sanat knows that efficiency and effectiveness of an organization depends on its management policy in managing human resources and believes that, the employees are the most valuable assets. Therefore, Rozhin Sanat’s Human Resource Management strategy and policies are aimed at achieving a high level of job satisfaction for all staff who are known and evaluated for their ability to work in teams, being creative and innovative, and having a flexible and down-to-earth mentality.
Rozhin Sanat development program concentrates on developing a special potential in its employees. Hence, individual training needs are based on personnel performance management and personnel development plan. Different looks to the training of company’s personnel improve the training index as it can be seen in figure 5.
Tables 2 and 3 present the courses taken by the staff inside and or outside the company.
Health, Safety, and Environment (HSE) management is a prerequisite to sustainable growth and profitability for the company, directly linking with the company’s long-term development. Since the establishment of Rozhin Sanat, safety has been a top priority. Sticking to the concept of Safety foremost and human life valued most, we constantly improve HSE management to ensure safe and stable operation.
We attach great importance to HSE and implement the HSE management system throughout the company. In addition, we keep improving the HSE management system that covers the whole production process and everyone from top management to grassroots operators.
Policy
- Has a systematic approach to HSE management designed to ensure compliance with law and to achieve sustainable performance improvement;
- Sets targets for improvement, measures, appraises and reports performance;
- Requires contractors to manage HSE in line with this policy;
- Requires joint ventures under its operational control to apply this policy, and uses its influence to promote it in other ventures of its;
- Effectively engages with neighbors and impacted communities; and
- Includes HSE performance in the appraisal of staff and rewards, accordingly.
Commitment
In Rozhin Sanat Co. we are all committed to:
- Protecting the environment;
- Developing energy resources, products and services consistent with these aims;
- Pursuing the goal of no harm to people;
- Efficiently using material and energy to provide our products and services;
- Publicly reporting our performance;
- Playing a leading role in promoting best practice in our industries;
- Managing HSE matters as any other critical business activity
In this way, we aim to have an HSE performance that we can be proud of, to earn the confidence of customers, shareholders and society, to be a good neighbor, and to contribute to sustainable development.
Financial management, a company’s heartbeat, should be regarded as a component of the company’s general management. From this perspective, the financial management can be defined as an under-system of the company’s general management,
having the purpose of insuring of the necessary financial resources, their profitable assignment and usage, improving the value and the safety of its patrimony, by fulfilling an active role, starting with the financial resources meant for the establishment of the company’s strategic and tactical objectives and for the control and evolution of their fulfillment.
It can be stated that the financial management has at least the following tasks:
- To evaluate the effort, from the financial point of view, of all the actions that are about to be made in a given administration period;
- To provide, at the right moment, in the structure and the quality conditions claimed by necessities, the capital, at the lowest possible cost;
- To follow how the capital is used;
- To influence the decision factors in each performance center in order to insure an efficient usage of all funds attracted in the circuit;
- To insure and maintain the financial balance according to the company’s needs;
- To try to obtain the anticipated financial result and to distribute it on destinations.
There is no room for error in financial management and no room for slow, inefficient and unreliable processes in a successful modern company.
More than any other part of the company, the handling of finance, a top priority in Rozhin Sanat, demands accuracy, reliability, and transparency. Though, without speed, accuracy, and efficiency, financial management can leak profitability out of a company.
Financial management is not just about counting the profits and paying the bills: it’s a key element of any company’s overall business strategy. Everything (profitability, employee satisfaction, compliance, planning and performance) depends on the finance department.
Rozhin Sanat financial foundation helps a company to leverage its financial strength and streamline its processes. It brings every aspect of financial management within the company’s overall strategy, bringing better service to the client or customer, better support to the workforce, and better profitability to the company.
Contract management is the management of contracts made with customers, vendors, partners, or employees. Contract management includes negotiating the terms and conditions in contracts and ensuring compliance with the terms and conditions, as well as documenting and agreeing on any changes or amendments that may arise during its implementation or execution. It can be summarized as the process of systematically and efficiently managing contract creation, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.
Common commercial contracts include employment letters, sales invoices, purchase orders, and utility contracts. Complex contracts are often necessary for construction projects, goods or services that are highly regulated, goods or services with detailed technical specifications, intellectual property (IP) agreements, and international trade.
The business-standard contract management model, as employed by Rozhin Sanat, typically exercises purview over the following business disciplines:
- Authoring and negotiation
- Baseline management
- Commitment management
- Communication management
- Contract visibility and awareness
- Document management
- Growth
In Rozhin Sanat, the major responsibilities of this department are as detailed as follows.
- To draft and negotiate agreements, amendments, deal memos, and other legal documentation, as well as drafting of letters, and other correspondence in connection with all business matters in connection with program sales, including license agreements, dubbing, program acquisitions, agency representation agreements, format deals, and so on.
- T review and give input on contract management system.
- To work closely with all sales operations teams (finance, content management, marketing) on necessary system functionality.
- To initiate, coordinate, compile, track, and maintain various reports, in connection with the review and analysis of hard-copy agreements, including reports related to contract language variations, pending documents status, deal tracking documents, and agency summaries, and keeping such reports up to date
Contract management software implementation
Contract management software can be used to manage the contract life-cycle, from identification of a need, through negotiation, agreement, monitoring, and close-out. The Customer Contract Management business scenario enables us to manage our customer service contract, with capabilities to handle service entitlements and managed services. It provides functions to control recurring service delivery and periodic billing cycles, etc.
The speed of change in virtually all industries has increased exponentially over the past decades and conventional wisdom proves that the trend will continue. In this fast-paced global business environment, the ability to possess fact-based strategic foresight, deliver systematic exploration of new growth opportunities and to institutionalize a continuous drive to improve internal business practices is more important than ever. Many companies have responded to the new clock speed challenge, and we have witnessed the emergence of a new corporate support function labeled “business development”. Business development has become a way for top management to dedicate a permanent team of capable professionals to explore new growth and diversification opportunities and deliver accelerated development of their existing business.
Rozhin Sanat hires talented people to occupy positions with a short reporting route to the top management and close proximity to the strategic management of the company. Typically, they are highly capable people with a successful track record from management consulting or other professional services. They are asked to take charge of or participate in some of the most important strategic initiatives and apply their analytical rigor, strong personalities and execution power to deliver lasting improvements to overall business performance.
It is the top priority of this our company to struggle with finding the formula for strengthening our strategic agility and internalizing the strategy management and execution processes to accelerate the speed by which the company generates returns to its shareholders.
As with every new discipline in our company, business development needs time to mature. It needs to develop its own best practices and define the framework through which its mission and purpose can be executed successfully. We have witnessed a rapid development in the area of business development and a sharper definition of the role of business development in our company.
We know what we are doing and why. The challenge going forward is to become more and more successful in what we do.
